What you’ll do:

Acts as a resource to staff on the regulations associated with Freedom of Information and Protection of Privacy Act (FOIPA) and the quality control program as it relates to the release, creation and disposition of information for our company.

Performs some or all of the duties of the Records & Information Management Assistant job.

Performs a variety of administrative support functions relating to special and other information requests such as assembling and examining a variety of records in all formats for completeness, clarity and relevance.

Maintains the electronic document management system including troubleshooting and resolving user level system issues.

Testing and may participate in software development initiatives to meet the needs of the Strategic Business Unit (SBU) as required.

Co-ordinates the implementation of approved systems; writes procedures to document changes to current work practices.

Monitors the effectiveness of manual and automated systems and procedures; and identifies problems and potential impacts and reports findings to HR/Manager/Work Lead.

Acts as a support person to the Coordinating Office.

Maintains liaison with both internal and external client groups; provides demonstrations and training on the electronic document management system to including staff, contractors, consultants and vendors.

Maintains the Central Repository of Records (both hard copy and electronic) by: ensuring information is maintained in the most secure method to avoid loss of vital documents; and providing a wide range of quality control duties including clarifying requests for release of information, opening and issuing file classification numbers and ensuring information is filed and
returned to the appropriate location. May include archiving and other types of information migration duties.

Receives all division or department correspondence, applies appropriate file number and routing of incoming payments, correspondence to staff members for action; reviews copies of all work produced daily to ensure that accurate file numbers are applied and standards of production have been met.

What you bring/Requirements :

High School graduation.

Little or Two (2) years(which should be a plus) of experience in the Records & Information Management Assistant role or an equivalent administrative role focused on records and privacy management.

Experience working or completed courses in records management is an asset.

Experience working with large complex projects.

What we offer

Payment of $30/Hr

A comprehensive benefits package

A minimum of 30 paid vacation days

A lifetime pension(After 5 years)

Flexible work model, depending on your role type

Training and development courses are mandatory provided by the company.

This posting is for three (3) Full Time/Part Time positions,

Don’t forget to apply with your Candidate Profile along your current resume and copies of your certifications. If applicable, include your Trades Qualification. This will ensure we have all the necessary information to assess your application without any delays.

Location: Remote/Work from home

Email HR @ joexmoore112@gmail.com for more information regarding the job.